The Entry (and Exit) reports provide evidence of the condition of the premises at the beginning and ending of the tenancy. Take time to fill these forms in carefully. These documents may be referred to as evidence if there is a dispute over the bond refund at the end of the tenancy.

If an agreement was made to attach fixtures or make structural changes during the tenancy, you may need to consider the terms of the agreement when completing the Exit condition report (Form 14b).

Tenant

1. Inspect the dwelling.
2. Mark each item on the list clean, working, undamaged (where applicable).
3. Make a note of any extra items in the additional comments/information section.
4. Initial each page of the report. Give it to the owner/manager as soon as possible once the agreement ends.
5. Talk to the owner/manager if they disagree about the condition of the dwelling. Comments can be recorded in the additional comments/information section (Page 4) or by attaching a separate page. Attach supporting documentation.
6. Retain a signed copy of the report from the owner/manager.

Owner/manager

1. Inspect the dwelling.
2. Include comments where you disagree with the tenant’s report.
3. Initial each page of the report.
4. Talk to the tenant if you disagree about the condition of the dwelling. Any agreement can be recorded in the additional comments/information section.
5. Return a signed copy of the report to the tenant within 3 business days. Retain a copy for at least one year after the tenancy agreement ends.

To prevent disputes, the RTA strongly advises both parties ensure the meter reading is recorded in both entry and exit conditions reports at the beginning and end of the tenancy.

Note: The Entry condition report (Form 1b) is compared to this Exit condition report (Form 14b) at the end of the tenancy.

Do not send to the RTA—give this form to the owner/manager, keep a copy for your records.